Property Manager | Real Estate Admin (Buildium and Appfolio Experience)

Position Overview
We are seeking a detail-oriented and experienced Virtual Assistant Property Manager to support
the management of a growing residential rental portfolio of approximately 18 properties. The
ideal candidate will have prior experience with property management software, tenant
communications, lease administration, and maintenance coordination.
This role is designed to start as a part-time position (20 hours per week) with the potential to
transition into a full-time role as responsibilities expand.
Key Responsibilities
Property Management Administration
● Manage and maintain property records within Buildium or similar property management
platforms.
● Monitor rent payments and issue late payment notices to tenants.
● Track lease expiration dates and renewal schedules.
● Draft, update, and modify lease agreements as required.
● Ensure tenant files and property documentation remain organized and up to date.

Tenant Communication
● Respond to tenant inquiries through the property management portal.
● Send tenant notices, announcements, and renewal communications.
● Maintain professional and timely communication with residents.

Maintenance Coordination
● Coordinate maintenance requests between tenants, vendors, and ownership.
● Track work orders and ensure repairs are completed.
● Assist with scheduling and follow-up on maintenance activities.

Document & System Management
● Organize and maintain property files within OneDrive.
● Ensure property management software is accurately synchronized with financial and
operational records.
● Improve and maintain administrative workflows and documentation processes.

Qualifications
● Previous experience in property management or real estate administration.
● Strong working knowledge of Buildium, AppFolio, or similar property management
software.
● Understanding of leases, renewals, tenant communications, and property management
terminology.
● Excellent organizational and administrative skills.
● Strong written and verbal communication abilities.
● Ability to work independently with minimal supervision.

Preferred Qualifications
● Experience managing multiple residential properties.
● Familiarity with maintenance coordination and vendor management.
● Experience supporting real estate investors or property owners.

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