Senior Finance & Administration Coordinator (Part-time, Freelance)

About Chora Group

Chora Group is an international ecosystem of companies operating across digital innovation, AI, branding, software development and strategic consulting.

The group includes Jeenka, Sensory Design, SiderQ, TheGoodOnes and other ventures, sharing expertise while operating as independent companies.

As our group continues to grow, we are looking for a hands-on Finance & Administration Lead to help us build an efficient, reliable and scalable administrative function across the group.

About the Role

This is not a traditional accounting role.

We are looking for someone who enjoys creating order, improving processes, and ensuring day-to-day finance and administration run smoothly.

This is a practical, hands-on position with coordination responsibilities. You will work directly with the CEO, collaborate with external accountants and payroll providers, and oversee the administrative activities of the group's companies.

The collaboration is expected to require approximately 20 hours per month initially, with the possibility of increasing over time as the group grows.

What We're Looking For

We are not looking for a traditional accountant.

We are looking for someone who takes ownership, enjoys solving problems before they become urgent and likes building efficient administrative processes.

This role is ideal for someone who prefers getting things done over endless meetings, enjoys working closely with the business and wants to become a trusted operational partner for the CEO.

Responsibilities

• Coordinate day-to-day finance and administration activities across the group.
• Monitor incoming and outgoing payments.
• Support cash flow planning together with the CEO.
• Coordinate external accountants, payroll providers and other advisors.
• Ensure invoices, payments and administrative deadlines are managed accurately and on time.
• Prepare monthly financial reports and management dashboards.
• Improve administrative processes and internal documentation.
• Support budgeting and financial planning.
• Identify potential issues before they become operational problems.
• Help build efficient and scalable administrative systems.

Requirements

• At least 5 years of experience in finance and administration.
• Strong practical understanding of accounting and administrative processes.
• Experience working with SMEs or entrepreneurial businesses.
• Excellent organisational and time management skills.
• High attention to detail.
• Proactive, reliable and able to work independently.
• Comfortable working in dynamic and fast-changing environments.
• Fluent in Italian and English, German is valued.

Nice to Have

• Experience with international companies.
• Familiarity with Swiss and Italian business environments.
• Experience with QuickBooks or similar accounting software.
• Experience with Google Workspace and modern business tools.

Benefits

• Direct collaboration with the CEO.
• A high level of autonomy and responsibility.
• Flexible freelance collaboration.
• The opportunity to build and shape the finance and administration function of an international group.
• A long-term collaboration with increasing responsibilities.
• The possibility to grow into a Finance Manager role as the organisation expands.