Part Time Jr Contracts Administrator (Must Reside in a HUBZone Certified Area)

About Niyam IT, Inc. (Niyam)

Niyam IT was founded in 2007 by a group of consultants who shared a unique vision: a technology company steeped in orderly process yet driven by passion and innovation. Over the following decade, we fine-tuned our craft and built an impressive track record of successful outcomes, securing our reputation as the go-to provider of smart, innovative solutions.

Today, Niyam is at the forefront of the industry, leading the way in crafting mission-critical technologies for Emergency Preparedness & Response, Natural Resource Management, Law Enforcement & Justice, Health IT, and Global Citizen Services.

What We Offer:

• Flexible Work Hours: Life doesn’t always fit into a 9-to-5 schedule. We offer flexibility to help you manage your work-life balance effectively.
• Remote Work: Niyam IT understands the value of flexibility. We offer remote work.
• Career Growth: Niyam IT is not just a job; it’s a career journey. We provide a supportive environment for your professional development and offer fully paid opportunities for training and advancement within the company.
• Great People: Our people are the blueprint of who Niyam IT is to the industry and community.
• Great Environment: Niyam IT fosters a great environment where innovation, collaboration, and personal growth thrive.
• Diversity & Inclusion: We believe in the strength of diverse perspectives. Your unique ideas are welcomed and celebrated every day at Niyam IT.

Join us in creating a workplace where innovation, diversity, and well-being thrive. Your journey at Niyam IT awaits. Apply today!

  

Niyam IT is seeking a Part Time Junior Contracts Administrator to join our team. The Junior Contracts Administrator provides essential administrative and operational support to the Contracts Dept of government contractor responsible for managing US federal prime contracts and subcontracts.  Under the supervision of the Sr Contracts Manager this individual maintains contract files and records, administers spreadsheet based tracking systems, facilities routine contract-related communications and supports general departmental administrative functions.  This position offers an opportunity to develop foundational knowledge of government contracting principles and practices, including familiarity with the Federal Acquisition Regulation (FAR) and applicable agency supplements.

This position is preferred hybrid or potentially remote and will require candidates to reside in a HUBZone certified area. This position is for 20 hours a week. Please use the HUBZone map to confirm you live in a HUBZone prior to applying.

 

Role and Responsibilities:

File and Records Management

• Establish, organize, and maintain comprehensive contract files for all prime contracts and subcontracts in both physical and electronic formats, in accordance with company records management policies and applicable federal requirements.
• Ensure contract files are complete, current, and properly indexed, including executed contracts and modifications, correspondence, deliverables documentation, and related records.
• Perform routine file audits to identify and resolve gaps, misfiles, or out-of-date materials.
• Manage the archiving and disposition of closed contract files in compliance with records retention schedules.
• Administer a document management system or shared drive structure to ensure version control and appropriate access to contract documentation.

Contract Action Tracking & Spreadsheet Administration

• Maintain and update Excel-based or similar spreadsheet trackers for all current and future contract actions, including but not limited to contract awards, modifications, option periods, funding levels, period of performance, and expiration dates.
• Monitor and flag upcoming contract milestones, deliverable due dates, option exercise windows, and funding thresholds to ensure timely action by the contracts team.
• Record and track subcontract actions including issuance of subcontract awards, modifications, and consent requests.
• Generate routine status reports and data extracts from tracking systems to support management review and reporting requirements.
• Maintain accuracy and integrity of all data entered in tracking systems; reconcile discrepancies and escalate anomalies to the supervising contracts professional.

 Contract Communications Support

• Assist with drafting, reviewing, and distributing routine contract-related correspondence, including transmittal letters, acknowledgment notices, and informational communications to internal stakeholders.
• Support communication with government Contracting Officers (COs) and Contracting Officer's Representatives (CORs) as directed, including tracking and logging correspondence and maintaining communication logs.
• Coordinate with subcontractors to transmit documents, obtain signatures, and request required certifications or representations.
• Route incoming contract documents and government correspondence to the appropriate contracts team member for review and action.
• Assist with preparation of contract-related meeting materials, agendas, and action item tracking.

General Administrative Support

• Support the contracts team with day-to-day administrative functions including scheduling, preparing correspondence, and maintaining department calendars.
• Assist with formatting, proofreading, and assembling contract documents, proposals, and reports.
• Process and track signature requests for contract documents using electronic signature platforms (e.g., DocuSign) as directed.
• Assist with maintaining the contracts department’s standard operating procedures (SOPs) library and internal reference materials.
• Support special projects or process improvement initiatives as assigned by the Contracts Manager.
• Perform other duties as assigned consistent with the scope of the position.

 

Qualifications and Education Requirements:

• Must live in HUB Zone certified area. 
• Associate’s degree or higher in Business Administration, Contracts Management, Public Administration, or a related field; or equivalent combination of education and work experience.
• 1–3 years of administrative or contracts-related experience, preferably in a government contracting environment.
• Proficiency in Microsoft Office Suite, with strong Excel skills (sorting, filtering, basic formulas, and data tracking).
• Strong attention to detail and organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle confidential information with discretion.
• Ability to work independently and collaboratively in a deadline-driven environment.
  

Preferred Education and Experience:

• Familiarity with the Federal Acquisition Regulation (FAR) and/or Defense Federal Acquisition Regulation Supplement (DFARS).
• Experience with contract management software (e.g., Deltek Costpoint, Unanet, or similar).
• Experience supporting both prime contracts and subcontracts in a government contracting environment.
• Knowledge of government contract types (FFP, CPFF, T&M, IDIQ, BPA, etc.).
• Experience with electronic document management or signature platforms (e.g., SharePoint, DocuSign).
  

Application Deadline: This position will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.

Niyam IT, Inc. is an Equal Opportunity (“EEO”) Employer. All qualified applicants will receive consideration without regard to race, color, creed, religion, sex, sexual orientation, gender identity, pregnancy, marital status, partnership status, age, citizenship status, veteran or military status, medical condition, genetic information, national origin, disability, unemployment status or any other characteristic prohibited by federal, state and/or local laws.  If you require a reasonable accommodation due to a disability to complete your application, or if you face challenges using our online application system and need an alternative way to apply, please reach out to us at +1 703.429.2450 or email hr@niyamit.com.