Executive Assistant (Luxury Real Estate)
Agent · Full-time · Posted 1w ago
Executive Assistant: Remote, Latin America
Location: Remote, Latin America
Schedule: Full-Time, Monday–Friday, Pacific Time (Las Vegas)
Compensation: $1,500–$2,000 USD/month, depending on experience
We support a high-touch luxury real estate advisory practice serving clients in the Las Vegas market.
The team works with high-value residential clients and operates with a strong emphasis on professionalism, responsiveness, discretion, organization, and exceptional client service.
We are looking for an experienced Executive Assistant to provide reliable, proactive administrative and operational support to two real estate principals.
This is a hands-on role for someone who can take ownership of day-to-day administrative workflows and keep the principals organized without needing constant direction.
The ideal candidate is highly organized, confident communicating in English, comfortable working with executives or business owners, and able to manage multiple priorities while maintaining a high level of attention to detail.
You will primarily own calendar management, inbox organization, scheduling, communications, and document workflows, while helping ensure that important tasks and follow-ups do not fall through the cracks.
Manage and maintain calendars for two principals across multiple commitments.
Schedule, reschedule, and coordinate meetings and appointments.
Identify scheduling conflicts and proactively recommend solutions.
Prepare the principals for upcoming meetings, appointments, and commitments.
Track important deadlines, follow-ups, and outstanding items.
Monitor and organize executive inboxes.
Triage incoming emails and determine priorities.
Draft routine responses and correspondence when appropriate.
Flag urgent, sensitive, or high-priority messages for the principals.
Keep inboxes organized and ensure important requests receive timely follow-up.
Communicate professionally with clients, vendors, partners, service providers, and other third parties.
Coordinate appointments, requests, and follow-ups on behalf of the principals.
Follow up with vendors and third parties to ensure tasks are completed.
Maintain a polished and professional communication style consistent with a luxury real estate business.
Prepare, organize, update, and maintain business documents.
Work from client-provided templates and ensure documents are accurate and properly formatted.
Maintain organized digital files and folders.
Assist with preparing documents and information needed for meetings, transactions, and administrative tasks.
Maintain task lists and follow-up items for the principals.
Help keep recurring administrative processes organized.
Research information and handle routine administrative requests.
Identify opportunities to improve organization and reduce administrative workload.
Take ownership of assigned tasks through completion rather than simply passing them back to the principals.
Mid-level to senior Executive Assistant experience, preferably supporting executives, business owners, entrepreneurs, or high-level professionals.
Bachelor's degree preferred.
Advanced to fluent English, both written and verbal.
Strong calendar and scheduling management experience.
Strong written communication and email management skills.
Excellent organizational and time-management abilities.
High attention to detail.
Comfortable handling confidential and sensitive business information.
Ability to work independently and make sound decisions within the scope of the role.
Strong follow-through and ability to manage multiple priorities.
Professional, polished, and service-oriented communication style.
Real estate experience is a strong plus, particularly luxury residential real estate.
Executive calendar management
Email and inbox management
Scheduling and appointment coordination
Document preparation and organization
Vendor/client communication
Administrative task management
Written and verbal English communication
Microsoft Office and/or Google Workspace
Strong attention to detail
Independent problem-solving
Real estate industry experience
Luxury real estate experience
Experience supporting multiple executives or business owners
Experience coordinating vendors and third-party service providers
Familiarity with CRM, transaction management, or real estate technology
Experience working with U.S.-based executives or clients
We're looking for someone who is more than a task-taker.
The right person will be able to anticipate what needs to happen next, keep the principals organized, communicate professionally on their behalf, and proactively follow up on outstanding items.
You should be comfortable working in a fast-moving, high-touch environment where discretion, responsiveness, accuracy, and ownership are critical.
Success means the principals can spend more time focused on clients, relationships, and revenue-generating activities because their administrative workload is being handled reliably.
You will be successful if:
Calendars stay organized and conflicts are proactively addressed.
Important emails and requests are properly prioritized.
Follow-ups happen without the principals needing to chase them.
Documents are accurate, organized, and ready when needed.
Vendors and third parties receive timely communication.
The principals feel confident that administrative details are being handled without constant oversight.
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