Updated 17h ago

US - Executive Assistant at AIRS Medical Inc · globalremotely

About AIRS

AIRS Medical is a fast-growing healthcare technology company founded in 2018 and headquartered in Seoul, South Korea, with rapidly expanding U.S. operations. Built on the belief that technology should help prevent illness, not just treat it, AIRS Medical empowers people to live healthier, longer lives.

Our flagship solution, SwiftMR, is an FDA-cleared, cloud-based AI software that accelerates MRI scans by up to 50% without compromising diagnostic quality. Trusted by more than 350 hospitals and imaging centers across the U.S., including Lumexa Imaging, Northwestern Medicine, and MedStar Health / Georgetown University, SwiftMR enhances imaging efficiency, patient comfort, and clinical workflow.

AIRS Medical has been recognized with Frost & Sullivan’s Technology Innovation Leadership Awards (2023 and 2024) and as the winner of the Facebook AI Research and NYU Langone Health fastMRI Challenges (2019 and 2020), underscoring our leadership in deep learning and medical imaging AI.

As we continue expanding across the U.S. and globally, AIRS Medical remains committed to advancing AI-driven radiology innovations that elevate patient care, support healthcare professionals, and redefine diagnostic efficiency.

About the Role

We are looking for a highly organized, detail-oriented, and proactive Executive Assistant to support senior leadership and help keep day-to-day operations running smoothly.

This is a great opportunity for someone who is organized, comfortable with technology, and eager to grow in an executive support role. Prior Executive Assistant experience is not required. We value strong communication, reliability, good judgment, and the ability to learn quickly.

The ideal candidate is someone who takes ownership of their work, stays ahead of priorities, and enjoys helping others work more efficiently in a fast-paced environment.

Requirements

Responsibilities

In this role, you will:

Provide day-to-day administrative support to senior leadership
Manage calendars, schedule meetings, and help coordinate priorities
Coordinate internal and external meetings across different teams and time zones
Assist with domestic and international travel arrangements, including flights, hotels, transportation, and itineraries
Communicate professionally with employees, clients, vendors, and other internal and external stakeholders
Handle confidential and sensitive information with discretion and professionalism
Use technology and business tools effectively to improve organization and efficiency
Keep track of follow-ups and help ensure important tasks are completed on time
Anticipate needs, identify potential issues, and proactively help solve problems

Qualifications

To be successful in this role, we are looking for someone with:

High school diploma or equivalent required
Strong computer skills and the ability to learn new software and systems quickly
Proficiency with common business tools such as Microsoft Office or Google Workspace
Strong organizational and time management skills
Excellent attention to detail and accuracy
Clear and professional written and verbal communication skills
Ability to manage multiple tasks and changing priorities
Good judgment and the ability to handle confidential information appropriately
Ability to work independently and take initiative

Preferred Qualifications

The following are helpful but not required:

Previous experience in an administrative, coordinator, office, customer service, or similar role
Experience using tools such as Slack, Microsoft Teams, Zoom, Google Workspace, or similar business applications
Experience coordinating meetings, schedules, travel, or company events
Experience working in a fast-paced or growing organization

What We Value

We are looking for someone who demonstrates:

Organization and Prioritization — You can keep track of multiple responsibilities and understand what needs attention first.
Tech Savviness — You are comfortable with computers and enjoy learning new tools and systems.
Attention to Detail — You notice the small things and care about getting things right.
Communication — You communicate clearly, professionally, and respectfully.
Confidentiality and Judgment — You understand the importance of handling sensitive information carefully.
Ownership and Follow-Through — You take responsibility for your work and make sure tasks are completed.
Proactive Problem Solving — You do not always wait to be told what to do and are willing to find solutions.
Adaptability — You are comfortable adjusting when schedules, priorities, or business needs change.
Professionalism — You represent the company and leadership professionally when working with both internal and external stakeholders.