Personal Assistant – Private Client Support

Requirements
● Previous experience as a Personal Assistant, Executive Assistant or in a similar support role. ● Excellent organisational and time-management skills. ● Strong written and verbal English communication skills. ● Confidence communicating with external vendors and service providers by phone, email and text. ● A proactive approach to problem-solving and the ability to anticipate needs. ● Excellent attention to detail and the ability to manage multiple requests simultaneously. ● Strong computer skills and familiarity with Google Workspace and calendar management tools. ● High levels of discretion, professionalism and confidentiality. ● Availability to work full-time during US Eastern Time hours. ● HIPAA certification, or willingness to complete certification before starting, given the wider healthcare environment in which the client operates.

Desirable Experience
● Experience supporting a busy professional or high-profile individual. ● Experience coordinating personal appointments, wellness arrangements and external services. ● Familiarity with AI tools, productivity software and workflow automation. ● Experience working alongside an Executive Assistant or administrative team, with a willingness to collaborate and provide cover when needed

The Ideal Candidate
You are dependable, resourceful and naturally organised. You enjoy making life easier for the person you support, taking ownership of tasks and ensuring that every detail is taken care of. You communicate confidently, adapt quickly when plans change and understand the importance of maintaining professional boundaries and discretion. The client values someone who can work independently, anticipate what needs to be done and bring a calm, organised approach to a busy schedule. Confidentiality is essential. The successful candidate must be comfortable handling sensitive personal and professional information and adhering to the client's confidentiality requirements.