Updated 19h ago

Administrative Assistant – Bookkeeping & Operations Support at bos · globalremotely

Administrative Assistant – Bookkeeping & Operations Support

Work Setup: Remote
Employment Type: Full-Time

Role Overview

We are looking for a highly organized and detail-oriented Administrative Assistant to provide administrative, bookkeeping, and operational support. This role will assist with day-to-day business operations, financial administration, client coordination, scheduling, and documentation.

The ideal candidate is proactive, dependable, and comfortable managing multiple priorities while maintaining accurate records and professional communication.

Key Responsibilities

Manage email correspondence and calendar scheduling
Draft and send client communications and welcome letters
Coordinate with clients, vendors, and internal teams
Assist with bookkeeping, invoicing, and payroll-related tasks
Review and reconcile expenses and maintain accurate financial records
Prepare estimates, proposals, and other business documents
Follow up with clients, vendors, and external parties on outstanding items
Create and maintain SOPs and administrative documentation
Maintain organized records and support day-to-day business operations
Provide general administrative support as needed

Qualifications

2+ years of experience as an Administrative Assistant or similar role
Experience with bookkeeping, invoicing, and payroll
Strong Excel skills and experience with QuickBooks
Experience with email and calendar management
Strong client coordination and communication skills
Excellent organizational and time-management skills
Highly detail-oriented with strong follow-through
Strong written and verbal English communication skills
Able to multitask and work independently
Experience in Construction, Manufacturing, Home Improvement, or a related industry is a plus