🌴 Executive Assistant & Business Development Representative - Job Code: 1791545

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Executive Assistant & Business Development Representative

Monthly Rate: $750 - $800/month

Availability: Part-time - 20 hours/week

Time Zone: EST

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Requirements

Experience Needed:

- 2+ years as an executive assistant, office manager, or chief of staff supporting a busy founder or CEO

- Experience in research, sales support, and appointment setting

- Manages the founder’s calendar, inbox, reminders, and daily priorities so he stays on time and on track

- Tracks tasks and follow-ups across multiple businesses so nothing falls through the cracks

- Researches investors, entrepreneurs, partners, exhibitions, and networking events, and builds targeted prospect lists

- Runs personalized outreach by email, LinkedIn, and WhatsApp, and follows up consistently to book meetings for the founder

- Qualifies leads before booking, then confirms meetings and sends reminders to reduce no-shows

- Reports weekly on outreach sent, replies, and meetings booked

- Books travel, handles visa applications, and prepares the founder for meetings with research and talking points

- Grows into pitching business concepts to investors, with a commission opportunity on sold business plans

Good to have:

- Artistic and creative, with an interest in fashion and art

- Experience supporting entrepreneurs who run multiple businesses

- Growth-oriented and interested in a long-term role that expands over time

Non-negotiable Requirements:

- Highly organized

- Excellent time management

- Proactive communication

Industry/Tools Experience:

- Fashion, art, or luxury

- Business development, consulting, or startups

- Google Workspace, Calendly, and a task manager such as Notion or ClickUp

- LinkedIn for research and outreach

- AI tools such as ChatGPT or Claude for day-to-day tasks

Benefits

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨

✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?

✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.

✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.

✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!

✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.