Payroll Specialist - 11734

Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins.

Why join Coupa?

🔹 Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend.
🔹 Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence.
🔹 Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other.

Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa.

The Impact of a Payroll Specialist at Coupa: 
We are seeking a detailed‑oriented and experienced Payroll Specialist to join our fast-growing team.  While this role oversees global payroll operations, significant preference will be given to candidates with extensive, hands-on experience in Czechia payroll and statutory compliance. This role is critical to managing end-to-end operations and providing expert support to our employees. The ideal candidate will possess strong organizational skills, the ability to thrive under payroll deadlines, and a collaborative mindset to support our cross‑functional teams.

What You’ll Do
End-to-End Processing: Follow the payroll calendar timelines to prepare accurate inputs, validate new hire information, and submit data for next-level review and vendor processing. Quality Assurance: Review and validate payroll outputs, salary calculations, and backup records to ensure 100% accuracy. Financial Coordination: Coordinate approvals with the payroll manager, process payments (Net, tax, invoices), and share Gross‑to‑Net and Journal Entries with the accounting team. Query & Vendor Management: Manage daily payroll queries, ticketing systems, and vendor communications efficiently. Post Payroll activities: Complete trackers, KPIs, FloQast sign‑offs, and manage timely statutory payments Audit & Year-End: Manage year‑end filings, reconciliations, and employee support for tax forms . Prepare comprehensive payroll data for audits and ensure adherence to internal controls. Support all internal and external financial audits Process Improvement: Ensure timely updates to Standard Operating Procedures (SOPs) and act as a reliable backup for team members. Lead initiatives to streamline payroll workflows and enhance efficiency in collaboration with cross-functional partners Cross-Functional Collaboration: Partner closely with HR and other related department to ensure seamless data flow between systems and verify that personnel changes are accurately reflected in payroll Compliance & Tax Management: Apply knowledge of international tax regulations, local wage laws, and statutory requirements to ensure full global compliance. Records Management: Maintain comprehensive payroll records in accordance with company policies and internal control protocols (SOX/compliance)

What You Will Bring to Coupa
Experience: Minimum 5–7 years of recent, ideally within a fast-growth company environment, and experience in Tech company can be added advantage Education: Bachelor’s degree in Accounting, Finance, Human Resources, or a related field. Technical Proficiency: Advanced proficiency in modern payroll systems, service desk tools, and MS Excel (VLOOKUPs, pivot tables, etc.). Subject Matter Expertise: proven knowledge of Czechia and EMEA payroll (Czechia, Croatia, Poland, UK, Germany, France), labor laws, taxation, statutory regulations, and audit requirements. Work Ethic: Ability to work under pressure, meet strict deadlines, and maintain strict data confidentiality with a strong sense of professional integrity. Analytical Mindset: Highly detail-oriented with a passion for numerical accuracy and data integrity. Communication: Exceptional verbal and written communication skills; able to explain complex payroll concepts to non-technical stakeholders. Adaptability: Proactive and flexible; comfortable navigating the shifting priorities of all business. Problem Solving: Assertive and creative approach to resolving issues and escalating risks when necessary.

Coupa complies with relevant laws and regulations regarding equal opportunity and offers a welcoming and inclusive work environment. Decisions related to hiring, compensation, training, or evaluating performance are made fairly, and we provide equal employment opportunities to all qualified candidates and employees.

Please be advised that inquiries or resumes from recruiters will not be accepted.

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