Payroll Administrator

Company Description

At EVERSANA, we are proud to be certified as a Great Place to Work across the globe. We’re fueled by our vision to create a healthier world. How? Our global team of more than 7,000 employees is committed to creating and delivering next-generation commercialization services to the life sciences industry. We are grounded in our cultural beliefs and serve more than 650 clients ranging from innovative biotech start-ups to established pharmaceutical companies. Our products, services and solutions help bring innovative therapies to market and support the patients who depend on them. Our jobs, skills and talents are unique, but together we make an impact every day. Join us! 

Across our growing organization, we embrace diversity in backgrounds and experiences. Improving patient lives around the world is a priority, and we need people from all backgrounds and swaths of life to help build the future of the healthcare and the life sciences industry. We believe our people make all the difference in cultivating an inclusive culture that embraces our cultural beliefs.  We are deliberate and self-reflective about the kind of team and culture we are building. We look for team members that are not only strong in their own aptitudes but also who care deeply about EVERSANA, our people, clients and most importantly, the patients we serve.   We are EVERSANA.  

Job Description

THE POSITION:

The Payroll Administrator will be the local representative of the Payroll Department for French payroll operations. In this role, the Payroll Administrator will be responsible for processing, reviewing, and auditing France payroll, prioritizing accuracy, compliance, and efficiency. This role will support French new-hire and employee lifecycle payroll requirements, partner with payroll vendor(s) on statutory reporting and filings, serve as a main point of contact for France payroll-related employee inquiries, and support Global Payroll leadership with French payroll law, local custom, and compliance research. While the primary focus will be French payroll, this position will also work with the rest of the EU payroll team to support payroll operations across other European and United Kingdom payrolls.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Our employees are tasked with delivering excellent business results through the efforts of their teams.  These results are achieved by:  

• Process, review, and audit primarily the France payroll but also assist with other payrolls across Europe, ensuring timely and accurate payroll output and compliance with French/local statutory requirements and company policy.
• Partner with local HR and Talent Acquisition to facilitate the collection and processing of documentation required by company policy and French/EU regulations, including bank documents, social security information, tax information, right-to-work documentation where applicable, and other identification documentation required for compliance and payroll processing.
• Coordinate French new-hire payroll requirements, including DPAE / pre-employment declaration support, employee payroll registration data, occupational health-related payroll inputs, and required employee file documentation.
• Partner with payroll vendor(s) to facilitate timely and compliant filing for French statutory reporting and payments to local government agencies, including monthly DSN reporting, DSN event reporting, employee-level registrations, sick leave, maternity/paternity leave, work accident reporting, termination certificates, statistical reporting, surveys, and year-end reporting.
• Review French pay slips and payroll outputs for accuracy, including gross-to-net calculations, employee and employer social contributions, income tax withholding at source, benefits, reimbursements, leave balances, overtime or other variable pay, and statutory presentation requirements.
• Monitor, reconcile, and coordinate French payroll-related payments and filings, including social contributions, pension, health and welfare, unemployment, and tax withholding payments, working with Payroll, Finance, Treasury, Accounting, and payroll vendor(s).
• Act as the main point of contact for France payroll-related employee inquiries, including questions related to pay, deductions, tax withholding, benefits, reimbursements, leave, and payroll timing.
• Act as liaison with French payroll vendor(s), local HR, Finance, Legal, Tax, and local government agencies, where applicable.
• Support Corporate Headquarters (based in US) with research on French/EU payroll laws, local payroll custom, statutory reporting, social charges, hiring formalities, and payroll compliance requirements.
• Maintain payroll procedures, checklists, audit support, payroll controls, review signoffs, change reports, exception reports, and statutory filing confirmations.
• Proactively and consistently identify and drive opportunities for improvement in payroll accuracy, controls, employee experience, vendor performance, and integration with HR, benefits, time, and finance systems.
• Build strong and collaborative relationships with team members, business partners, and leaders to understand and ultimately resolve business challenges.
• Show flexibility and adaptability in a quickly growing and changing environment.
• Comfortable in a flexible working environment. Partnerships with the payroll team and other business partners based in US often require work/communication across time zones.
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.
• All other duties as assigned

EXPECTIONS OF THE JOB:

• Travel – Under 5%
• Hours – 40, typically Monday – Friday

Qualifications

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES:

The requirements listed below are representative of the experience, education, knowledge, skill and/or abilities required.

• Education – Bachelor’s Degree in Finance/Accounting, HR, or job-related field
• 4+ years Payroll experience, including at least 2+ years of hands-on France payroll processing or France payroll oversight.
• Technology/Equipment – proficiency with payroll software, HRIS, Microsoft Excel, outsourced payroll provider portals, and payroll file review.
• Payroll-related experience in France, including experience working with an outsourced French payroll provider.
• Native French speaker and fluent English.
• Proficient in French statutory payroll requirements, including, but not limited to: DPAE / pre-employment declarations, monthly DSN and event-based DSN reporting, social insurance, income tax withholding at source, work rules, statutory reporting, and payroll-related employee lifecycle requirements. Understanding of local custom vs. local requirements, and ability to also take the needs of the business into consideration.
• Working knowledge of French pay slip requirements and payroll outputs, including gross-to-net calculations, employee and employer social contributions, taxable and social net amounts, reimbursements, benefits, leave, sick leave, maternity/paternity, work accident, and termination payroll items.
• Understanding of how French collective bargaining agreements and local policies can affect payroll items such as salary classification, working time, overtime, paid leave, variable pay, benefits, and termination calculations.
• Must have (at least) business-level command of English (both spoken and written).
• Ability to execute tasks and meet critical deadlines in a thorough, poised, accurate, and timely manner, while managing multiple competing priorities in a fast-paced and often-changing environment.
• Superior “customer service” delivery when communicating with employees and resolving payroll concerns.  Ability to balance timely resolution with quality responses, demonstrating empathy in all employee-driven communication. 
• Actively and thoroughly investigates payroll issues and/or changes and actions them appropriately.
• Communicates in a highly effective, yet approachable manner; able to communicate with all levels of the business.  Timely and appropriate escalation of payroll challenges to Senior Director of Global Payroll.
• High level of attention to detail and meticulous follow-through, coupled with the flexibility to shift requirements and expectations, due to the ever-changing needs of the business.
• A collaborative approach to work; builds strong partnerships with business partners.
• Self-motivated, self-starting, and creative thinker; shows resiliency in problem-solving.
• Able to work with protected data and maintain confidentiality.

PREFERRED QUALIFICATIONS:

• Payroll-related experience in some of the following countries: Germany, Ireland, Italy, Poland, Portugal, Spain, Switzerland, and UK.
• Experience with implementing new payroll software/technology.
• Experience with Cloudpay would be beneficial.

Additional Information

Patient Minded I act with the patient’s best interest in mind.

Client Delight I own every client experience and its impact on results.

Take Action I am empowered and hold myself accountable.

Embrace Diversity I create an environment of awareness and respect.

Grow Talent I own my development and invest in the development of others. 

Win Together I passionately connect with anyone, anywhere, anytime to achieve results.

Communication Matters I speak up to create transparent, thoughtful, and timely dialogue.

Always Innovate I am bold and creative in everything I do.

Our team is aware of recent fraudulent job offers in the market, misrepresenting EVERSANA. Recruitment fraud is a sophisticated scam commonly perpetrated through online services using fake websites, unsolicited e-mails, or even text messages claiming to be a legitimate company. Some of these scams request personal information and even payment for training or job application fees. Please know EVERSANA would never require personal information nor payment of any kind during the employment process. We respect the personal rights of all candidates looking to explore careers at EVERSANA.

From EVERSANA’s inception, Diversity, Equity & Inclusion have always been key to our success. We are an Equal Opportunity Employer, and our employees are people with different strengths, experiences, and backgrounds who share a passion for improving the lives of patients and leading innovation within the healthcare industry. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion, and many other parts of one’s identity. All of our employees’ points of view are key to our success, and inclusion is everyone's responsibility.

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