Administrative Assistant - Junior

We're seeking a Junior Administrative Assistant to provide administrative support with a strong focus on client file organization, deadline tracking, and basic bookkeeping support via QuickBooks. The ideal candidate will possess excellent communication skills and exceptional attention to detail, ensuring that administrative systems support timely compliance with financial and tax obligations. This position is closely aligned with accounting services and plays a key role in maintaining structured and efficient organizational practices by bridging the gap between administrative tasks and initial financial data entry.

Requirements

• Proficiency in QuickBooks (Online or Desktop): Ability to perform basic tasks such as entering expenses, categorizing transactions, and generating basic reports.
• Excellent verbal and written communication skills in a professional setting.
• Strong attention to detail to ensure accuracy in administrative and financial record-keeping.
• Ability to sort and manage email correspondence by client.
• Intermediate proficiency in spreadsheets (Excel or Google Sheets).
• Capable of maintaining accurate and up-to-date contact databases.
• Proactive in identifying and implementing organization systems to increase productivity.
• Organize and categorize client emails to ensure efficient access and follow-up.
• Create and maintain a spreadsheet for corporate clients tracking fiscal year-end dates and filing deadlines.
• Develop and maintain a structured digital and/or physical filing system.
• Support the accounting team by implementing organizational methods and assisting with preliminary data reconciliation in QuickBooks.
• Ability to work independently and manage priorities without constant supervision.
• Strong organizational and time management skills.
  
  Monday to Friday 10am-12pm (GMT -8-00) Pacific Time (US & Canada)

Benefits

• Competitive pay in US Dollars.
• You'll get to work with some amazing, respected business professionals.
• We really value and encourage input from our team members.
• We offer different payment methods (Zelle, Face Bank, Binance)
• You'll get paid every two weeks.
• Birthday and work anniversary celebrations.
• Alliances with many brands grant extra benefits to freelancers.
• Weekly recreation dynamics that foster a healthy work environment.

📌 Before You Apply, Please Read:

At Freelance Latin America, we’re excited to connect you with meaningful remote opportunities. However, we want to be clear:

⏰ These are professional roles with set schedules defined by the client.
Consistent availability is expected. You will have a set work schedule determined by the client, and you are expected to be present during those hours.

🤝 You will be part of the client’s team.
You’ll follow their company guidelines, communication practices, and workflows, ensuring seamless collaboration.

📈 KPIs and goals matter.
Your performance will be measured to ensure alignment with client expectations and project objectives.

🧑‍🏫 Training may be required.
You might need to complete training to fully understand your role, tools, and client processes.

🎯 Commitment and responsibility are essential.
We work with clients who rely on your dedication to deliver consistent, high-quality results. This is key to building trust and long-term partnerships.

🚀 Ready to grow your career with us?
Apply only if you are ready to commit, learn, and take ownership of your role.