Accounting Specialist (Accounts Receivable & Payable)

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Job Title
Accounting Specialist (Accounts Receivable & Payable)

Time Zone
US Time Zones (EST–PST)

Role Overview
We are seeking a detail-oriented Accounting Specialist to manage full-cycle AP/AR and bookkeeping operations within a cosmetic and medical-focused business. This is a full-time, high-volume role requiring strong experience in regulated, product-based environments. The ideal candidate is analytical, customer-focused, and comfortable working inside ERP and QuickBooks Online (QBO) systems while handling daily invoice and billing inquiries.

Key Responsibilities

• Manage AP, AR, and general ledger entries in QuickBooks Online (QBO)

• Oversee invoice creation and transfer from ERP to QBO, ensuring accuracy and reconciliation

• Issue customer invoices and promptly resolve billing discrepancies

• Respond to customer inquiries regarding invoices, balances, credits, and payment issues

• Handle high daily volumes of emails and transactions with accuracy and professionalism

• Perform basic financial reporting and support month-end reconciliation activities

• Proactively identify errors, investigate root causes, and escalate issues when appropriate

Required Qualifications

• Accounting or bookkeeping experience, with direct experience in the cosmetic, medical, aesthetics, or healthcare industry (non-negotiable)

• Hands-on experience with QuickBooks Online and ERP-integrated accounting workflows

• Experience managing invoicing and AR/AP in regulated, product-based environments

• Strong written and spoken English with a clear, professional, customer-facing communication style

• Ability to manage high-volume, detail-heavy workloads while maintaining accuracy

• Must have prior remote work experience, be fluent with remote collaboration tools and platforms (such as Slack, Zoom, Google Workspace, Asana, or similar), and have ideally worked with US or UK-based companies. Applications without this experience will not be considered.

Preferred Qualifications

• Experience supporting US-based cosmetic, medical device, or healthcare product companies

• Familiarity with inventory-linked accounting processes

• Experience assisting with audits or compliance documentation

Tools & Technology

• QuickBooks Online (QBO)

• Company ERP system

• Google Workspace

• Slack, Zoom, and other remote collaboration tools

Please NOTE

It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.

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