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Project Coordinator, Data & AI Program Office

Data & AI function | Jersey City, NJ

ROLE SUMMARY

Data and AI function, New Jersey

Level: Analyst / Associate

Location: Jersey City, NJ (four days on-site, one day remote)

Experience: 2–5 years

Work Authorization: Must be authorized to work in the United States without current or future sponsorship

THE ROLE

Our client is standing up a program management function to run its portfolio of data, AI, platform, governance, and reporting initiatives. This role is the delivery layer of that function: the person who keeps the forums, the plans, the logs, and the reporting moving across several concurrent initiatives.

It suits a project coordinator, PMO analyst, or junior project manager two to five years in who has run a governance forum end to end and kept a RAID log that a director relied on. This is a standalone hire, not a rotational or graduate program: you will be expected to take ownership of the program cadence within the first few weeks.

WHAT YOU WILL DO

Run the program cadence: schedule and prepare the Data & AI governance forums, Data Domain Working Groups, and steering committees – agendas, pre-reads, decisions and actions, and follow-up with owners.
Maintain the RAID log (risks, assumptions, issues, dependencies), milestone plan, and change requests across several concurrent initiatives.
Consolidate status from workstreams and regions into the weekly and monthly executive reporting pack; build and maintain the supporting dashboards.
Coordinate audit and regulatory requests: identify owners, gather evidence, track to closure, and escalate where needed.
Track Data Management Policy and Standard variances through intake and approval.
Support capacity planning, KPI tracking, and benefits realization for the portfolio.

WHAT WE NEED FROM YOU

2–5 years as a project coordinator, PMO analyst, junior project manager, or business manager in financial services or consulting.
Has run a governance forum end to end – agenda, minutes, actions chased to closure – and kept a RAID log that senior stakeholders relied on.
Advanced Excel, PowerPoint to executive standard, and Outlook scheduling across senior calendars; working knowledge of MS Project, Jira, or Clarity.
Writes clearly, follows up relentlessly, and is comfortable chasing people more senior than themselves.
Comfortable in a regulated, four-days-on-site environment.

NICE TO HAVE

Data governance or data management exposure: policies, standards, data domains.
Agile or SAFe ceremonies.
CAPM or PMP (certified or in progress).
Power BI; audit or regulatory coordination experience.

WORKING ARRANGEMENTS

Four days a week on-site in Jersey City, NJ, and one day remote. Candidates must hold the right to work in the United States without current or future sponsorship.