Senior Accountant
Oxeon · Full-time · Posted 1w ago
The Senior Accountant is the owner of the day-to-day general ledger work, financial transaction execution, and accounting compliance at Oxeon. In a professional services firm, our revenue relies entirely on accurate, swift invoicing and tight collections—making this role the vital operational engine that keeps the lights on by protecting our cash flow.
Operating as a hands-on process architect, the selected candidate will not simply "grind" through manual tasks, but will actively leverage our technology stack to automate workflows, eliminate single points of failure, and standardize a reproducible month-end close. By owning the daily execution of Accounts Receivable, Accounts Payable, and General Ledger journal entries with absolute accountability, this role ensures our financial data is flawless, protects our operating margins, and successfully returns critical strategic capacity to the FP&A function.
Professional Services Accounts Receivable (AR) & Client Invoicing
High-Volume Invoice Generation: Own the end-to-end client billing cycle. Partner closely with Search Operations and the Originators on the search team to capture retainer milestones to generate accurate, timely client invoices.
Collections Management: Actively monitor the AR aging report and thoroughly pursue outstanding collections. You are expected to interact with our clients' finance teams with the exact same care, polish, and elite professionalism as our search team. You will navigate delicate financial conversations and resolve discrepancies quickly and gracefully to ensure payment delays are minimized without ever compromising the client relationship.
Dispute Resolution: Act as the primary, professional point of contact for client invoice inquiries, resolving discrepancies quickly to avoid payment delays.
Process Automation & Systematization
Tech-Stack Automation: Maximize the capabilities of Oxeon’s existing software tools (e.g., Rippling, QuickBooks Online) to automate manual AP routing, expense reconciliation, and payroll data flows.
Process Documentation: Design, document, and maintain a standardized, reproducible Month-End Close playbook. This eliminates single points of failure, ensuring that any qualified finance professional could step in and execute the close based on your documentation.
Upstream Data Partnership: Partner with the Head of Finance and Search Operations to establish a clean workflow for tracking retainer milestones.
General Ledger Ownership & Month-End
Maintain and own the daily general ledger work (bookkeeping) to ensure pristine, audit-ready financial records.
Lead and manage the end-to-end month-end closing process and complete monthly bank reconciliations.
Coordinate directly with external tax accountants and financial accountants to ensure seamless annual tax preparation and required reporting to bank relationships.
Accounts Payable (AP) & Expense Management
Manage the full vendor and contractor payment lifecycle, ensuring timely payments while optimizing cash outflow.
Review and process employee and consultant expense reports via internal tools (e.g., Rippling), ensuring adherence to corporate expense and client-reimbursable policies.
Payroll Liaison & HR Partnership
Serve as the primary finance partner to the HR/People team for payroll processing.
Handle the accounting-side execution of payroll (e.g., preparing payroll data formatting, calculating journal entries, auditing deductions against benefits billing, and tracking commissions/bonuses payments) while the people team executes the payroll run.
Cash Acceleration (DSO): Maintain Days Sales Outstanding (DSO) below 45 days and reduce total Accounts Receivable over 60 days to below 10% of total AR.
Automation Implementation: Successful end-of-year migration of manual invoicing and AP workflows into automated tool routing.
Invoicing Cycle Time: Ensure all client invoices are finalized, accurate, and sent out on the retainer’s schedule.
Days to Close: Consistently and accurately completing the month-end close process within 7 business days of the prior month’s end.
Data Accuracy: Zero major reconciliation errors or restatements required during the Head of Finance's review or annual tax prep.
The "Hands-On Process Architect": We are not looking for a traditional "grinder" who mindlessly out-produces messy processes through longer hours , nor are we looking for a hands-off manager who only wants to supervise.
Success in this role requires a rare blend of relentless execution and systemic thinking. You must take deep personal pride in the absolute precision of a balanced ledger, the speed of client invoicing, and the optimization of firm cash flow. You are a builder-doer who defaults to automation, possesses a deep curiosity for optimizing software integrations, and constantly asks, "How can we make this workflow faster, cleaner, and more reproducible?"
However, building systems is only half the equation, you must fiercely own the outcomes of doing the work. You are completely comfortable rolling up your sleeves to the day-to-day. You don't just build the machine; you operate it with a high level of execution and accountability every single day.
Professional Services or Startup DNA: 3 to 6 years of progressive accounting experience. We prefer experience in a professional services firm, agency, or consultancy where billing is dynamically tied to hours, project milestones, or complex client retainers. Not from professional services? If you’ve thrived in a nimble startup environment where you had to wear multiple hats, you'll fit right in..
The Automation Track Record: A proven history of maximizing accounting technology stacks (e.g., QuickBooks Online, Rippling) to automate manual AP routing, expense reconciliation, and payroll data flows. You should come prepared to answer: "What manual process did you successfully automate or eliminate in your last role?"
Operational Resilience: The ability to manage a high volume of transactions and moving parts with razor-sharp accuracy. You naturally flag data errors immediately and pivot quickly to resolve bottlenecks before they disrupt operations.
High-EQ Communication: Exceptional communication skills paired with a meticulous eye for detail. You possess the tact and composure required to practice radical candor – whether that means firmly chasing down past-due invoices from high-value clients or holding internal teams accountable to upstream data workflows – all while maintaining strong, trust-based relationships.
Oxeon utilizes a zone-based compensation structure to ensure competitive market rates and maintain our strict commitment to pay equity. The applicable range for this role is determined by the candidate’s primary work location.
Zone A (e.g., Greater NYC Area):
Base Salary Range: $96,500 – $120,600
Target Annual Bonus: 10%
Zone B:
Base Salary Range: $88,5000 – $110,600
Target Annual Bonus: 10%
Zone C:
Base Salary Range: $80,400 – $100,500
Target Annual Bonus: 10%
Please apply on our Careers Page and include a brief note sharing your professional journey, operational philosophy, and why you are excited about this role. We look forward to hearing your story.
Oxeon is interested in every qualified candidate who is eligible to work in the United States; however, we are not able to sponsor visas at this time.
Oxeon is committed to Diversity, Equity and Inclusion in both our internal operations and across our external business and network. We’re an equal opportunity employer committed to providing employees with a work environment free of discrimination and harassment. Applicants are considered for employment regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity, gender expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or any other class protected by applicable laws.
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