AI-Powered Marketing Coordinator

Pavago · Full-time · Posted 3w ago

AI-Powered Marketing Coordinator – AI Automation, Content, Outreach & Creative | Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring an AI-Powered Marketing Coordinator to work at the intersection of AI, marketing, content, outreach, events, and creative execution.

This is not a traditional Marketing Coordinator role.

We’re looking for someone who naturally works inside AI tools and treats AI as a starting point for execution—not simply an editing assistant. You should enjoy building workflows, experimenting with emerging tools, automating repetitive tasks, and using AI to dramatically increase the speed and quality of your work.

You’ll work directly with leadership and contribute across nearly every external-facing initiative, including podcasts, conferences, books, websites, landing pages, outreach campaigns, presentations, webinars, social media, and client communications.

This role is ideal for someone who is highly resourceful, learns independently, moves quickly, and enjoys solving problems without needing step-by-step instructions.

What You’ll Own

AI Systems & Workflow Development

Work daily inside AI tools including Claude, ChatGPT, Codex, OpenClaw, and similar emerging platforms
Build and improve AI-driven workflows, prompts, agents, and operational systems
Use AI to streamline content creation, research, outreach, design, and internal execution
Identify repetitive processes that can be automated or improved
Continuously experiment with new AI tools and practical business use cases
Turn successful workflows into repeatable systems

Content & Social Media Management

Manage company social media channels end-to-end
Draft and schedule LinkedIn content for leadership and internal stakeholders
Build and maintain structured content calendars
Repurpose podcast transcripts into posts, clips, hooks, summaries, and engagement content
Develop campaign ideas, content angles, and growth strategies proactively
Monitor engagement and optimize content based on performance

Podcast Production & Distribution

Coordinate podcast recording schedules and logistics
Manage recording software, audio, and video setup
Edit podcast episodes and prepare them for publishing
Produce social clips, captions, summaries, and promotional assets
Manage the podcast workflow from scheduling through final publication and promotion

Cold Outreach & Lead Generation

Build and manage LinkedIn outreach workflows and automations
Create and execute cold email campaigns
Support domain setup, warmup, and campaign infrastructure
Build targeted lead databases using Clay and similar platforms
Use AI to improve prospect research and outreach personalization
Test messaging, targeting, subject lines, sequences, and CTAs
Monitor campaign performance and optimize based on results

Creative & Design Execution

Update and improve website pages and landing pages
Design postcards, event materials, sales collateral, and conference assets
Create polished presentations, pitch decks, and branded documents
Use Canva, AI-powered design tools, and similar platforms to create high-quality visual assets
Support self-publishing projects, including Amazon KDP formatting, cover coordination, and logistics

Email Marketing & Communications

Create and distribute newsletters to leads and clients
Draft professional outbound emails for clients, partners, and prospects
Build nurture campaigns and follow-up sequences
Support sales and client communication workflows
Assist with client gifting and relationship-management initiatives

Events, Conferences & Webinars

Coordinate conference registrations, sponsorships, vendors, and deadlines
Manage booth materials, event collateral, shipping, and travel coordination
Build webinar presentations, outlines, and supporting materials
Coordinate webinar communications and promotional assets
Support live webinar and event execution as needed

Light Technical Support

Navigate tools such as GitHub, Supabase, and Cloudflare
Handle simple website and configuration updates
Make basic DNS and domain-related changes when required
Troubleshoot straightforward technical issues independently
Collaborate with developers when deeper technical implementation is required
Use AI to assist with lightweight technical tasks and problem-solving

Requirements

Must-Have

Daily hands-on experience with AI tools such as Claude, ChatGPT, Codex, OpenClaw, or similar platforms
Strong ability to build AI workflows, prompts, automations, or operational systems
Excellent written English and strong copywriting ability
Experience managing content, marketing, outreach, or communication workflows
Experience creating social media content, newsletters, outreach campaigns, or marketing assets
Comfortable independently learning and navigating technical platforms and dashboards
Strong organizational and project management skills
Ability to manage multiple concurrent priorities and deadlines
Experience using Canva, Google Workspace, and presentation tools
Highly resourceful and comfortable figuring things out without detailed instructions
Reliable remote work setup
Comfortable working during U.S. business hours

Nice to Have

Podcast editing, production, or audio/video editing experience
Experience with Clay, Instantly, Smartlead, LinkedIn automation, or similar outbound systems
Familiarity with elective healthcare, aesthetics, ophthalmology, medspa, or plastic surgery industries
Experience coordinating webinars, conferences, or events
Email marketing and newsletter management experience
Familiarity with GitHub, Supabase, or Cloudflare
Experience with Amazon KDP or self-publishing workflows
Strong understanding of social media growth and audience engagement
Experience using AI for design, content scaling, workflow automation, or operational efficiency

Tools & Tech

You don’t need to be an expert in every tool, but you should be highly comfortable learning new technology quickly and independently.

What Makes You a Strong Fit

You are genuinely AI-native and naturally experiment with emerging tools
You use AI as a starting point for execution, not an occasional assistant
You are highly resourceful and enjoy figuring things out independently
You move quickly without sacrificing quality
You proactively identify problems and opportunities
You enjoy wearing multiple hats across marketing, operations, and creative execution
You are curious and continuously self-educate through experimentation, tutorials, and AI-assisted learning
You thrive in fast-moving, high-ownership environments

What Does a Typical Day Look Like?

A typical day combines AI workflow development, content production, outreach, creative execution, and operational coordination.

You might start by using AI to turn podcast transcripts into LinkedIn content and short-form video ideas. From there, you could:

Edit and publish podcast clips
Build targeted prospect lists in Clay
Launch or optimize cold email campaigns
Update a landing page
Prepare a webinar or presentation deck
Coordinate conference logistics
Create marketing collateral in Canva
Draft a newsletter or client communication
Build an automation that eliminates a repetitive task

In short: you use AI, marketing skills, creativity, and resourcefulness to turn ideas into finished work quickly and reliably.

Key Metrics for Success (KPIs)

Consistent execution and improvement of AI-driven workflows
Timely delivery of content, campaigns, and creative assets
Growth and engagement across social channels
Successful podcast publishing and promotional execution
Outreach campaign performance and qualified lead generation
Operational reliability across events, webinars, and communications
Proactive implementation of automation and process improvements
Ability to independently move multiple initiatives forward

Why This Role Stands Out

Work directly with leadership on high-impact initiatives
Use cutting-edge AI tools as part of your everyday work
High ownership across marketing, content, automation, outreach, and creative execution
Exposure to multiple areas of the business
Opportunity to experiment with emerging AI tools and workflows
Fully remote environment
Opportunity to grow into AI Marketing Manager, Marketing Operations Manager, Growth Marketing Manager, or AI Automation Specialist

Interview Process

Initial Screening Call
Spark Hire Video Interview
Recruiter Interview
Client Interview
Offer & Onboarding

Apply Now

If you’re an AI-native marketing professional who loves experimenting with new technology, creating content, building automations, executing outreach, and turning ideas into finished work, we’d love to hear from you.

Apply now and help build faster, smarter, AI-powered marketing operations.

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