HR Systems, Data & Automation, Team Lead
Pennylane SAS · Full-time · Posted 1mo ago
Are you looking to have an impact on the daily life of millions of entrepreneurs in France (and tomorrow in Europe)?
Are you looking for a work environment that values trust, proactivity, and autonomy?
Then Pennylane is the right place for you !
We aim to become the most beloved financial Operating System of French SMEs and Accounting Firms (and soon, European ones).
We help entrepreneurs rid themselves of time-consuming tasks related to accounting and finance while providing them with access to key financial information to assist in making the best decisions for their business.
Pennylane is one of the fastest growing Fintechs in France (and soon to be in Europe!)
In 6 years of existence, we’ve managed to :
💻 Make ourselves known as a groundbreaking accounting and financial software for small businesses and their accountants
💰 Raise a total of €400 millions, including from Sequoia, the famous fund from the Silicon Valley who invested early in companies like Google, Facebook, Airbnb, Stripe, Paypal and much more...
👨👩👧👦 Grow from 7 cofounders to 1000 happy Pennylaners : we’re now recognized as one of the greatest places to work in France (and also remotely), with a 4.6/5 rating on Glassdoor.
🌍 Build an international environment with more than 25 nationalities, with a strong remote-friendly culture, where 30% of the employees are already working from all parts of Europe
🤝 Earn the trust of thousands of customers and accounting firms and obtain outstanding ratings
🚀 Already more than 1 500,000 small and medium-sized enterprises (SMEs) and over 8000 accounting firms use Pennylane in France!
Drive AI-powered HR transformation and better employee experiences, with HRIS Workday at the core.
We are a fast-growing scale-up in the midst of an exciting international expansion. We are looking for an HR Systems, Data & Automation Lead to shape the next chapter of our People technology ecosystem.
Your mission is to make HR processes simpler, smarter, and more scalable, improving employee, manager, and People team experiences through reliable systems, actionable data, AI, and automation.
With Workday as our core HCM platform, you will lead two Workday HRIS Experts and one HR Data Analyst. Working closely with IT, Finance, and business teams, you will combine product thinking, team leadership, and hands-on delivery to turn business needs into intuitive, secure, and effective solutions.
You will own the roadmap, prioritization, and quality of our HR systems and data solutions, building on the configuration expertise of our Workday specialists. Deep Workday configuration expertise is a plus, not a prerequisite. We welcome experienced HR systems leaders from other enterprise HCM environments who can challenge solution design, connect systems, and build Workday fluency.
People systems product ownership & user experience
Own the People systems roadmap, balancing user needs, business impact, risk, and team capacity
Understand employee, manager, and HR team pain points through user feedback, journey mapping, support requests, and usage data
Simplify HR workflows and design intuitive self-service experiences across Workday and connected tools
Challenge whether a request calls for process simplification, configuration, automation, integration, or a change in user experience
Lead discovery, solution design, user testing, and adoption; measure success through user satisfaction, adoption, time saved, and reduced manual work
AI & automation innovation
Identify and prioritize practical AI and automation opportunities across HR processes, reporting, knowledge access, and employee and manager support
Map the AI and automation tools already used at Pennylane and assess how they can complement Workday and the wider HR ecosystem
Lead hands-on experimentation and delivery, from prototypes and business-case assessment to testing, deployment, and ongoing monitoring
Evaluate native Workday capabilities, including Workday Extend, alongside integration, workflow automation, and AI-enabled solutions; choose tools based on user needs, feasibility, maintainability, and business value
Partner with IT and Security to establish appropriate privacy, access controls, human oversight, and governance before deploying AI-enabled solutions
Build the team's capabilities through training, experimentation, documentation, and knowledge sharing
HR data, analytics & governance
Work with the HR Data Analyst to ensure data quality, consistency, and governance across the HR ecosystem
Translate stakeholder questions into actionable dashboards, KPIs, and reporting capabilities covering headcount, attrition, workforce planning, and other People priorities
Align metric definitions and data ownership with HR and Finance, and make reliable insights accessible to the right users
Champion a data-driven HR culture and help stakeholders turn workforce insights into decisions
Ensure GDPR compliance and appropriate controls across HR data access, use, and flows
Team leadership & delivery
Manage, mentor, and develop a team of two Workday HRIS Experts and one HR Data Analyst
Organize delivery through clear project plans, a transparent backlog, and pragmatic agile sprints
Balance business-as-usual support, compliance, release management, and strategic improvements
Set direction and challenge solution choices while empowering the Workday specialists to lead detailed configuration and the HR Data Analyst to lead analytical delivery
Stay hands-on in discovery, solution design, prototyping, delivery coordination, and problem-solving where you add the most value
Foster documentation and knowledge sharing in Notion; develop team capabilities across HR systems, data, automation, AI, and user experience
Core HRIS ownership - Workday
Own the post-go-live performance and evolution of Workday as our core HCM platform, ensuring reliability, scalability, and adoption
Translate HR needs into clear requirements and lead solution design, UAT, change management, deployment, and stabilization with the Workday experts
Challenge existing workflows and design choices, drawing on specialist expertise and platform best practices
Oversee support and Workday release management; assess new capabilities for their relevance and user value
Ensure robust role-based access, data privacy, audit controls, and segregation of duties in partnership with the Workday experts, IT, and Security
Integrations & HR technology ecosystem
Oversee secure, scalable integrations between Workday and third-party tools, including Ashby for recruitment, Silae for payroll, and other HR and Finance systems
Identify opportunities to remove duplicate data entry, improve data flows, and automate cross-system workflows
Partner with IT to ensure integration architecture, monitoring, incident ownership, and recovery processes are robust and maintainable
Maintain an up-to-date map of the HR technology stack and evaluate new tools based on user experience, interoperability, cost, and value
Stakeholder collaboration & prioritization
Partner with IT, Finance, HR Leadership, Talent Acquisition, and business teams to understand needs and align on priorities
Facilitate prioritization workshops and steering committees, making trade-offs and roadmap decisions transparent
Serve as the main point of contact between HR Operations and the broader technology organization
Constructively challenge requests and propose simpler, secure, and scalable alternatives grounded in user needs and business outcomes
International expansion support
Lead HR systems readiness for international growth, including new countries, legal entities, payroll connectors, and local requirements
Work with HR, payroll, IT, and the Workday experts to balance global standards with local needs
Ensure systems, data models, and processes scale as headcount and geographic footprint grow
Must-Haves
Strong experience leading HR systems, People technology, or HR digital transformation initiatives, including ownership of an enterprise HCM platform beyond implementation
A product and user-centric mindset, with credible examples of simplifying HR processes and improving employee, manager, or HR team experiences
Practical experience delivering automation and/or AI-enabled solutions in HR, data, or business operations, with evidence of business value and appropriate controls
Ability to translate business needs into requirements, challenge functional and technical design choices, and lead testing, change management, and delivery
Strong understanding of HR data, reporting, integrations, and governance, including data quality, access management, privacy, and GDPR principles
Proven experience managing a team or leading a project team, with a collaborative and empowering leadership style
Strong prioritization and project management skills: ability to manage a backlog, run pragmatic sprints, and balance operational support with longer-term improvements
Excellent communication and stakeholder management skills, including the ability to influence across IT, Finance, and HR Leadership
Curiosity, learning agility, and the ability to build Workday fluency while working effectively with specialist team members
Fluent professional communication in French and English
Workday experience is a strong advantage, but not a prerequisite. Experience with another enterprise HCM platform is welcome; we value your ability to lead systems evolution, assess solutions, and deliver better user and business outcomes over expertise in a specific vendor.
Nice-to-Haves
Experience with Workday post-go-live ownership, functional configuration, security, or relevant modules such as Core HCM, Time Tracking, Absence, Compensation, Talent, Learning, and Peakon
Exposure to Workday Extend, AI assistants, low-code/no-code automation, APIs, or middleware
Familiarity with tools such as Ashby (ATS), Silae and Deel (payroll), learning platforms, and Google Workspace
Experience in a scale-up or high-growth environment
Exposure to international HRIS rollouts, multi-country configurations, and payroll connectors
Screening Interview with Nathalie, Talent Acquisition - 30 mins
Manager Interview with Mathilde, Head of People Ops - 45 mins
Business Case Interview with Mathilde & Marine, VP People - 60 mins
Last Round Interview - 2 members from People Management Team - 45 mins
Team Fit Interview - 30 mins
Offer 🎉
🌴 Wherever you are based, you will get 25 vacations days paid by Pennylane
💵 You’ll have a competitive compensation package
📈 You'll get company shares to enjoy a piece of the success story you're building with us
🏡 You’ll have a budget to turn your home into a more comfortable workspace, as well as a monthly allowance to work from a coworking space whenever you feel like it
⛹️ Through our partner Gymlib, you’ll have access to 8000 fitness spaces in Europe and more than 300 activities related to wellness
💻 You’ll get the latest Apple equipment
🏢 Depending on the teams and the requirements of the position - you'll be able to work remotely from your country of residence, as long as it is in Europe and within a maximum time difference of two hours from the CET time zone
🎉 We are committed to regularly coming together for company events such as Tech Days (which bring remote Pennylaners together every 3 months) or our annual company seminar, fostering significant moments of cohesion for everyone.
If you are based in France, you will have a French contract following French regulation on top of the additional perks : 6 to 12 RTT, 5 weeks PTOs, lunch credits (Swile), Alan Blue healthcare cover and regular events in cities where Pennylaners are mostly presents (Lyon, Bordeaux, Nantes…)
We're working on providing those last advantages to our people based outside of France as well, but it can be quite more complex depending on different countries.
To thrive at Pennylane, you need :
-To speak English (level is assessed and appreciated according to the department you’re applying to)
-To be energized by an ever-shifting work environment
-To be highly collaborative (within your team or other stakeholders)
-Sufficiently experienced to prioritize business-led actions on your day to day activity
We know that some people are less likely to apply than others, if they don’t feel like they meet the full list of criteria.
If you’re hesitating, we encourage you to apply : who knows, it might be the start of a meaningful and long-lasting collaboration.
Recruitment scam attempts are on the rise. We invite you to remain vigilant during your exchanges.
Applications through official channels only : apply exclusively through our job postings published on our official platforms (career site, official partner pages).
Always verify the sender's email address: our communications are sent from professional email addresses with the domains @pennylane.com or @pennylane-partners.com
We will never ask you for payment or financial information
(bank details, payment for an interview, equipment purchases, etc.) as part of the recruitment process. If such a request is made to you, it is fraudulent. We invite you to not respond and to report it to us immediately.
We also want to emphasize that we fully embrace diversity, equity and inclusion and that we’re doing our best to create a safe and inclusive environment.
We are committed to providing an equal employment opportunity regardless of gender, sexual orientation, origin, disabilities, or any other traits that make you who you are. If anything, diversity makes us a more fun place to work at.
🇫🇷 Données personnelles
Pennylane traite vos données pour gérer votre candidature et évaluer votre adéquation au poste. Si votre candidature n’aboutit pas, vos données peuvent être conservées 2 ans à compter de notre dernier échange ou de la clôture du recrutement afin de constituer & gérer un vivier de candidats. Vous pouvez vous opposer à tout moment et demander la suppression de vos données en écrivant à : dpo@pennylane.com.
Notre data policy
🇬🇧 Personal Data
Pennylane processes your data to manage your application and assess your suitability for the position. If your application is unsuccessful, your data may be retained for 2 years from our last exchange or the closing of the recruitment process, in order to build and manage a candidate pool. You may object at any time and request the deletion of your data by writing to dpo@pennylane.com. Learn more
🇩🇪 Personenbezogene Daten
Pennylane verarbeitet Ihre Daten, um Ihre Bewerbung zu bearbeiten und Ihre Eignung für die Stelle zu beurteilen. Sollte Ihre Bewerbung nicht erfolgreich sein, können Ihre Daten bis zu 2 Jahre ab unserem letzten Austausch oder dem Abschluss des Rekrutierungsverfahrens gespeichert werden, um einen Kandidatenpool aufzubauen und zu verwalten. Sie können jederzeit Widerspruch einlegen und die Löschung Ihrer Daten beantragen, indem Sie an dpo@pennylane.com schreiben. Mehr erfahren
🇪🇸 Datos personales
Pennylane trata sus datos para gestionar su candidatura y evaluar su idoneidad para el puesto. En caso de que su candidatura no sea seleccionada, sus datos podrán conservarse hasta 2 años a partir de nuestro último contacto o de la finalización del proceso de selección, con el fin de constituir y gestionar una reserva de candidatos. Puede oponerse en cualquier momento y solicitar la eliminación de sus datos escribiendo a dpo@pennylane.com. Más información
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