Manager, Procurement - Solar & BESS Equipment

PRIMARY RESPONSIBILITIES
Stakeholder Management Provide day-to-day leadership and coordination of Procurement activities across projects and operational requirements. Establish effective working relationships with Engineering, Tech Ops, Project Management, Delivery, O&M, Finance, Logistics, Category Management, and suppliers. Coordinate planning & procurement activities with equipment manufacturers, distributors, logistics providers, and other external partners. Support cross-functional planning for project financing, construction, operations, and equipment requirements. Provide direction, coaching, and support to Buyer/Planner and other procurement resources as applicable. Serve as an escalation point for procurement, supplier, purchasing, and logistics issues. Maintain a high level of professionalism in internal and external interactions. Contract Management Support development, review, negotiation, execution, and administration of master supply agreements and other procurement-related contracts. Ensure procurement activities are executed in accordance with negotiated contractual terms. Partner with Category Management to ensure supplier contracts and commercial terms are accurately reflected in procurement processes and systems. Coordinate purchase order execution and ensure alignment with supplier agreements. Monitor contract obligations, renewals, pricing, and other key commercial requirements. Support resolution of contractual and commercial issues with suppliers. Quality Management Establish and maintain procurement processes that support supplier quality and reliable equipment delivery. Monitor supplier and procurement performance and coordinate resolution of quality issues. Support project management and O&M teams with major equipment defect, breakage, warranty, and insurance claims. Coordinate with suppliers and internal stakeholders to resolve equipment-related issues. Identify process improvements that increase procurement accuracy, supplier responsiveness, and execution quality. Support supplier qualification and performance-management activities. Financial Management Oversee procurement execution for major equipment purchases, including purchase orders, invoices, and payment records. Coordinate with Finance and Accounts Payable to resolve purchasing and payment issues. Support preparation of equipment pricing and availability forecasts for preconstruction and project planning. Maintain procurement pricing and market information to support sourcing and project decisions. Monitor procurement performance, commercial terms, and purchasing activity against established objectives. Support cost optimization initiatives in partnership with Category Management. Ensure procurement records provide accurate financial and commercial visibility. Schedule Management Coordinate purchasing, warehousing, shipping, and logistics activities to support construction and project schedules. Establish processes to monitor purchase order status, supplier commitments, logistics activities, and material availability. Identify and escalate procurement issues that may impact project schedules. Coordinate with Buyer/Planner and Category Management to resolve supply and delivery constraints. Support forecasting of equipment availability and pricing for preconstruction and project planning. Drive improvements in procurement cycle times and execution efficiency. Compliance Management Establish and maintain procurement processes that comply with company policies, legal requirements, ethical standards, and applicable regulatory requirements. Verify vendor and product compliance with applicable company standards. Enforce procurement policies, procedures, and approval requirements. Support compliance reviews and maintain appropriate procurement records. Monitor industry, trade, economic, ITC, and regulatory developments that may affect Solar PV and BESS procurement. Ensure procurement processes appropriately capture required certifications and compliance information. Partner with Category Management and Procurement leadership on emerging regulatory and compliance requirements. Risk Management Identify, assess, and escalate procurement, supplier, logistics, and material-availability risks. Establish processes for monitoring supplier performance and emerging supply-chain disruptions. Coordinate risk mitigation activities with Category Management, Buyer/Planner, project teams, and suppliers. Monitor industry trends, trade disputes, economic conditions, and regulatory developments affecting equipment availability and cost. Support supplier continuity and contingency planning. Establish appropriate escalation processes for material, supplier, logistics, quality, and commercial risks. Provide Procurement leadership with visibility into significant risks and mitigation actions. Document Management Develop and maintain procurement databases and systems containing major equipment and supplier information. Maintain accurate records of equipment pricing, availability, supplier information, purchase orders, contracts, and procurement activity. Maintain chain-of-custody, proof-of-payment, proof-of-delivery, and other required equipment documentation. Establish and maintain procurement reporting, dashboards, and performance metrics. Ensure procurement documentation is complete, accurate, accessible, and appropriately controlled. Support procurement systems integration, process improvements, and data-quality initiatives. Establish standardized documentation and recordkeeping practices across the Procurement function.

REQUIRED COMPETENCIES
Bachelor’s degree in Supply Chain Management, Business, Finance, or a related field, or equivalent experience. 3+ years of procurement and supply-chain experience, preferably within solar, energy storage, construction, manufacturing, or other project-based industries. Experience coordinating purchasing, logistics, suppliers, and cross-functional project requirements. Working knowledge of supplier contracts and commercial terms, including Incoterms. Strong quantitative and analytical skills with the ability to understand and communicate technical and commercial issues. Strong organizational skills, process orientation, and attention to detail. Strong written and verbal communication skills. Excellent interpersonal skills with the ability to build trust and rapport with internal and external stakeholders. Ability to prioritize and coordinate multiple projects and tasks with limited supervision. Demonstrated ability to identify problems, coordinate solutions, and escalate appropriately. Strong proficiency with spreadsheets, word processing, and business productivity tools.

PREFERRED COMPETENCIES
Experience supporting negotiation and administration of master supply agreements and other procurement contracts. Experience leading or supervising procurement personnel. Experience with Solar PV, BESS, electrical equipment, or other energy-related equipment. Experience with procurement, ERP, project management, or supply-chain systems. Experience with Procore, Salesforce, Smartsheet, Google Workspace, or similar systems. Experience with procurement process improvement, data management, reporting, and systems implementation. Experience coordinating equipment warehousing and transportation activities. Experience with supplier performance management and risk mitigation.

Recruitment Agency Notice:
We appreciate your interest in partnering with us; however, we are not seeking recruitment agency support for this role.

ABOUT PIVOT

Pivot Energy is a national renewable energy provider that develops, finances, builds, owns, and manages solar and energy storage projects that help decarbonize our nation’s electricity, increase equitable access to clean energy for local communities, and provide real cost-savings to American businesses and
families.
 
We are fiercely dedicated to accelerating the rapid transition taking place in the energy industry to a more decentralized and cleaner approach to power generation. We are committed to positively contributing to the local communities and people we serve with more than clean energy. We believe global warming poses an existential threat to our planet and that we have a responsibility to help mitigate the threat. Our portfolio includes projects that reduce energy burden for income-limited families, create workforce pathways for under-represented groups within the solar industry, and include robust community investment opportunities.
 
As a Certified B Corporation and one of Denver’s “Best Places to Work”, we believe that company success is driven by a healthy environment, thriving society, and workplace where all individuals are respected. We evaluate every internal decision on environmental, social, and governance (ESG) factors to determine if our actions will result in a net positive impact on the community, our employees, customers, shareholders, and the environment. Learn more in our annual ESG Report.
 
At Pivot, our core values guide our work internally and externally:
·       Impact – We hold ourselves accountable to having a measurable impact on our people, communities, and the planet
·       Balance – Put family first; work hard/have fun
·       Determination – Find ways to be successful no matter how difficult the challenge
·       Professionalism – Impress everyone we touch, be a team player
·       Honesty – Be truthful and transparent, externally and internally
·       Kindness – Create an environment where kindness, empathy, and vulnerability are embraced
 
DIVERSITY, EQUITY, INCLUSION and JUSTICE STATEMENT
 
At Pivot, we are proactively developing and maintaining an inclusive culture, rooted in mutual respect, that supports a workforce of different generations, races, gender identities, sexual orientations, ability statuses, religions, and cultures to work collaboratively together for greater impact. We seek to build a team that invests in relationship building, celebrates each other’s successes, and makes space for the unique contributions and working styles people bring into Pivot. 
Pivot invests in company-wide trainings, assessments, and programs to advance internal inclusion and equity practices, such as employee allyship building, cross-cultural communications, and equitable hiring and management protocols to increasingly recognize bias and ensure mutual respect and belonging.
 
EEO STATEMENT
Pivot Energy is an Equal Opportunity Employer and is committed to increasing the diversity of its workforce. We actively work to cultivate an inclusive culture that welcomes, empowers, and enables equitable career growth for employees regardless of background.