Event Producer, APAC
RTS · Full-time · Posted today
RTS is an enthusiast culture company that builds at the intersection of gaming, creators, and brands. From global live events to bespoke branded content, we exist to create meaningful connections between fans and the worlds they love. Our team brings deep expertise across partnership sales and marketing, talent management, event production, media, community building, and IP development.
For more than 20 years, the Evolution Championship Series (Evo) has produced the largest and longest-running fighting game tournament conventions in the world. Our events are gathering points where players, fans, publishers, developers, creators, and brands come together to celebrate fighting games and the communities that make them thrive.
Beyond our flagship live events, Evo continues to expand how we create, celebrate, and grow fighting game fandom around the world.
Role OverviewAs the APAC Event Producer, your primary remit will be to plan, build, and deliver assigned Evo events and activations across APAC, from production planning and vendor sourcing through on-site execution. You will be at the center, driving cross-functional alignment across Product, Marketing, Event Operations, Broadcast Production, and Business Development from initial concept through to on-site delivery.
This role sits within the Evo Product & Community organization and manages day to day coordination across internal teams, local production partners, venues, and vendors. You will ensure that master project milestones, event product features, show programming and on-site experiential builds land on schedule, within budget, and to the highest standard of execution.
The ideal candidate combines hands-on event production experience, strong vendor management skills, budget discipline, with a collaborative approach to solving operational problems, and an understanding of the competitive video games landscape.
You will report to Evo’s General Manager.
- Develop production plans and detailed schedules for assigned APAC events, translating approved concepts into venue requirements, layout and staffing plans, vendor briefs, and build, rehearsal, and event-day milestones.
- Work with local venues and production partners to adapt event delivery to each market’s language needs, venue procedures, and operating conditions.
- Manage day to day dependencies across internal teams for assigned events, resolve operational issues, and escalate resource conflicts or decisions that materially affect scope, budget, or timing.
- Assess proposed changes to events, document their downstream impact on schedules, vendor scopes, and costs. Gain alignment and approval(s) for material changes prior to implementation.
- Proactively identify delivery bottlenecks and operational risks well ahead of event windows, implementing practical solutions and contingency plans to maintain delivery excellence.
- Use and maintain event planning templates and documentation while recommending improvements needed to execute in APAC.
- Work with Business Development and Product to develop clear, cross-functional execution plans for agreed partner commitments, including game publisher showcases, strategic partner activations, and regional operating partnerships.
- Coordinate across Broadcast, Creative, and Event Ops to ensure partner deliverables (stage share-of-voice, show floor footprints, digital broadcast assets, and promotional integrations) land seamlessly without compromising tournament flow.
- Partner with internal account managers to monitor and confirm the accurate on-site and on-stream delivery of all contracted partner inventory and experiential commitments.
- Prepare production estimates and manage approved budgets for assigned events, tracking vendor commitments, actual costs, forecasts, and variances in coordination with Finance and relevant department leads.
- Work with Finance to reconcile final event production expenditures and partner fulfillment reports against initial baseline budgets.
- Source and evaluate venues, production partners, and event vendors in Japan and assigned markets. Prepare briefs, compare proposals, and recommend suppliers based on capability, quality, availability, and cost.
- Define vendor scopes, deliverables, and schedules, and manage day-to-day vendor relationships. Negotiate pricing and delivery terms within approved parameters, coordinate contract review and approvals with internal teams, and resolve supplier issues throughout planning and on-site delivery.
- Track vendor milestones, verify delivery against agreed scopes, and coordinate invoice approval and cost reconciliation with the relevant internal owners.
- Lead on-site production for assigned events, coordinating vendors and event crews through load-in, setup, rehearsals, live delivery, and breakdown.
- Maintain clear operational swimlanes with Event Operations on venue logistics and tournament floor flow, and with Broadcast Production on control room and stream execution.
- Lead cross-functional post-mortems, documenting vendor performance and delivery lessons, and recommend improvements for future events.
- 5+ years in live event production or operations, including independently delivering events or substantial production workstreams and working with venues and vendors in Japan.
- Professional fluency in Japanese for vendor management and on-site delivery, and business-level English for international coordination and reporting.
- Experience managing multiple production workstreams, schedules, budgets, and vendors, including proposals, scopes of work, contracts, purchase orders, and cost reconciliation.
- Strong communication, negotiation, and problem-solving skills, with sound judgment and the ability to coordinate internal teams and external partners under pressure.
- Working knowledge of live event and venue operations, including coordination with broadcast, creative, and tournament teams.
- Ability to work in Japan
- Willingness to travel across APAC and work on site during event preparation, delivery, and breakdown, including occasional evenings and weekends.
- Experience delivering events in additional APAC markets.
- An established network of venues and production suppliers in Japan.
- Interest or experience in gaming, esports, entertainment, or creator culture, with familiarity with fighting games and their communities.
- Familiarity with fighting games and their communities.
- We believe strongly in work/life balance - you’ve got to feel your best to do your best. We invest in people, not just output, and aim to create an environment where creativity, empathy, and experimentation thrive.
- Medical, Dental, Vision and Life Insurance
- 401k plan available for employee contributions
- Flexible work schedule
- Generous PTO and company-observed holidays
- Remote-first culture
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