Construction Estimating Virtual Assistant Full Time - 20543

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Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Construction Estimating Virtual Assistant Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for a Construction Estimating Virtual Assistant to start immediately!

Duties and Responsibilities include but are not limited to:
•Bid Proposal Writing & Scope Preparation: Draft clear, professional, and winning bid proposals, scope sheets, proposal letters, and explicit lists of inclusions, exclusions, and project qualifications for client submission.
•Quantity Takeoffs: Perform detailed, accurate material and labor quantity takeoffs from construction drawings, specs, and PDF plan sets.
• ITB Management (PlanHub): Manage the Invitation to Bid process through PlanHub. Issue bid invites to relevant subcontractors, track coverage, and manage follow-ups to ensure competitive trade pricing.
• Estimating & Pricing (Contractor Foreman): Build, organize, and finalize line-item estimates and scope breakdowns in Contractor Foreman. Prepare change order pricing and documentation as needed.
•Subcontractor Outreach & Bid Leveling: Conduct active outreach to subcontractors, collect incoming quotes, perform thorough scope comparisons/bid leveling, and track quote statuses.
•RFI Coordination & Logging: Identify plan ambiguities, draft Requests for Information (RFIs), track RFI responses, and distribute updates to bidding subcontractors.
•Bid Calendar & Database Upkeep: Maintain the company bid calendar to ensure all submission deadlines are met. Keep subcontractor databases, pre-qualifications, and contact records organized and up to date. 
 
 
Specific Requirements:
•Commercial Construction Background: 3+ years of experience in commercial construction estimating, scope development, and proposal writing. 
•Proposal Writing Expertise: Proven ability to craft clear, polished, and persuasive commercial bid proposals, including well-defined exclusions, clarifications, and allowances.

Software and tools:
•Hands-on experience with Contractor Foreman (or rapid adaptability with similar platforms)
•Direct experience using PlanHub for ITB management 
•Proficiency in digital takeoff tools (e.g., Bluebeam, PlanSwift, STACK) 
• Google Workspace 
• Adobe Acrobat Pro 
 
Technical Requirements:
• USB Headset with Noise Cancellation feature
• Working Webcam
• Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps wired connection
• Backup Internet Service Speed: at least 10 Mbps

Schedule: 06:00 AM - 3:00 PM PST
Location: This is a remote job
Salary Range: $800 - $850/month 
Benefits:
• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay
 
 
Please note
• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
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