Executive Assistant

Women Donors Network (WDN) and its 501(c)(4) affiliate, Women Donors Action (WDA), are immediately hiring a passionate and seasoned Executive Assistant to serve as a trusted executive administrative partner to the President & CEO. This role combines exceptional executive support, thoughtful relationship management, and strong project management to advance the President & CEO’s priorities and ensure the smooth functioning of the Executive Office. We are looking for a strategic thinker and resourceful problem solver who connects dots, anticipates needs, takes initiative, and follows work through to completion.

The ideal candidate brings excellent judgment, emotional intelligence, integrity, and a warm, engaging approach to collaboration. This person must communicate proactively, write with clarity and care, and build strong relationships across a diverse team and network, while taking ownership of the President & CEO’s inbox, calendar, correspondence, and delegated projects, exercising discretion and keeping commitments moving so the President & CEO can focus on her highest priorities.

This is a full-time, remote role based in the United States, with occasional travel. The Executive Assistant reports directly to the Chief of Staff, works day to day as the dedicated partner to the President & CEO, and provides targeted support to the Executive Team as directed by the Chief of Staff. Grounded in a deep commitment to social justice, this role helps strengthen the leadership and effectiveness of a multiracial, multigenerational membership community of donor organizers.

ABOUT US

Women Donors Network (WDN) is a national network of women (cis and trans), nonbinary, and gender-expansive individuals committed to protecting and advancing gender, racial, economic, and climate justice. As a growing multiracial and multigenerational community of donor organizers, we connect, grow, fund, and mobilize together in solidarity with movements to transform people, culture, and systems rooted in justice. Through Women Donors Action (WDA), our 501c4 affiliate organization, we work to transform policies, political infrastructure, and political possibilities by investing in advocacy and electoral strategies that center the leadership of historically excluded communities. Together, we envision a just and sustainable world where everyone can safely and freely determine their own futures. 

This is an exciting time at WDN and WDA as we move into the third year of our bold strategic plan. We have a growing team passionate about social justice and motivated to scale our impact. Our values are rooted in a culture of courage, commitment, curiosity, accountability, hope, and joy. You can read more about our path forward here.

We are a geographically distributed, remote team of 27 from diverse intersectional identities, including cisgender, BIPOC, and nonbinary people. We have a shared staffing structure across WDN and WDA, with our team dedicating a portion of time to each entity. We believe that a diverse team is integral to our work and strongly encourage applications from people of color, people with disabilities, women, LGBTQIA+, and all other applicants from historically excluded identities in the United States.

ABOUT THE ROLE

The Executive Assistant serves as the primary executive administrative support for the President & CEO and as the main point of contact for the Executive Office. The President & CEO needs an Executive Assistant who is highly organized with a meticulous attention to detail, an exemplary scheduler and communicator, highly attuned to people and context, digitally savvy, and an excellent project manager skilled in building and maintaining systems. The Executive Assistant must also have a deep commitment to social justice and a visionary spirit matched with a growth mindset and can-do attitude.

The Executive Assistant reports to the Chief of Staff, who provides supervision and sets Executive Office priorities, and works day to day as the dedicated executive administrative partner to the President & CEO. The role also provides targeted support to the Executive Team as directed by the Chief of Staff.

This is a remote position open to candidates based in the United States, with a strong preference given to candidates who are based in the Pacific Time Zone. Candidates must be able to work weekday hours in the Pacific Time Zone as well as outside regular business hours when needed to support the President & CEO, particularly during high priority and travel periods. This position requires occasional travel within the United States for meetings, team retreats and organizational events. Candidates must have at least 8 years of executive assistant experience supporting executive team members, and must have previously demonstrated experience and comfort with remote work. We are not accepting applications from outside of the United States or from staffing agencies.

ROLE RESPONSIBILITIES

As Women Donors Network and Women Donors Action continue to implement our strategic plan, the Executive Assistant to the President & CEO will play a critical role in:

EXECUTIVE SUPPORT

• Develop and streamline priorities, systems, and workflows that support the President & CEO.
• Manage the President & CEO’s complex calendar and scheduling needs, arranging appointments, meetings, and travel, while getting alignment on trade-offs and competing priorities.
• Manage the CEO’s inbox and support executive correspondence, exercising strong judgment in prioritizing requests, drafting responses, and coordinating timely follow-through.
• Collaborate with the WDN Leadership Team to ensure the President & CEO is fully informed and well-prepared for meetings, events, and key decisions. 
• Support relationship management on behalf of the President & CEO by ensuring timely communications and scheduling with staff, consultants, members, Board members, and external partners.
• Prepare and organize meeting and event materials (talking points, documents, reports, presentations) for the President & CEO, while attending and taking meeting minutes as needed. 
• Track and follow up on action items and deliverables arising from the President & CEO’s commitments, ensuring timely completion.
• Coordinate expense management, itineraries and logistics for the President & CEO’s travel, speaking engagements, and events.
• Protect and maximize the President & CEO’s time, proactively anticipating scheduling needs and preventing conflicts before they arise.

EXECUTIVE OFFICE MANAGEMENT

• Partner closely with the Chief of Staff to execute on the Executive Office’s priorities while initiating collaboration with WDN Leadership Team and other stakeholders as needed.
• Maintain digital files and records to support document, knowledge and information management for the Executive Office.
• Plan and execute special projects for the Executive Office from start to finish, ensuring timelines, budget, and project expectations are met. 
• Provide additional administrative and executive support as needed. 

BOARD MANAGEMENT

• Serve as a primary point of contact between the Executive Office and the WDN and WDA Boards.
• Support the Chief of Staff in developing and delivering highly effective board meetings, presentations, and communications with WDN and WDA Boards.
• Take notes during all board meetings to ensure the Boards are equipped to engage fully in discussions, to produce meeting minutes, and to execute on key decisions.
• Schedule, plan, and execute all board meetings and retreats in partnership with the Chief of Staff, President & CEO, and Board Leadership. 

TEAM ENGAGEMENT

• Participate in team meetings and projects, sharing insights, providing thoughtful feedback, and collaborating with colleagues to achieve shared goals.
• Follow organizational standards and ensure timely completion of responsibilities.
• Support onboarding and training of new team members.
• Seek opportunities for professional growth through training, workshops, and self-directed learning. 
• Contribute to organizational success by continuously learning about industry trends and best practices, updating practices and approaches.

Requirements

ROLE REQUIREMENTS AND CHARACTERISTICS

The Executive Assistant is a trusted partner to the President & CEO, bringing sound judgment, initiative and exceptional execution to a complex, relationship-driven leadership role. To be successful in this role, you must be able to connect dots across conversations and commitments, anticipate needs, solve problems and take ownership of work that enables the President & CEO to focus on her highest priorities. Your responsibilities will include inbox and calendar management, executive correspondence, project management and coordination across the Executive Office. You will need to have a track record of owning work through completion, executive administrative expertise, substantial project management experience, and accurate, dependable execution. 

As the Executive Assistant to the President & CEO, you must bring:

• Expertise in executive administration. You have at least 8 years of experience in executive administrative support. Your scheduling, travel, correspondence, meeting preparation, and project tracking is highly accurate and dependable. You take ownership of tasks from start to finish, so that the executive you support has fewer things to initiate and track. 
• Strong project management skills. You have demonstrated success in leading and managing your own projects, supported by examples of successful execution. You’ve managed multiple workstreams, competing deadlines, and dependencies with rigor. You can translate an executive’s idea into a clear plan with owners, timelines, and follow-up, and you keep it moving.
• Excellent stewardship of an executive workflow and schedule. You’ve kept the logistics of an executive’s day in flow, including realistic sequencing, preparation time, transitions, travel, meeting materials, and follow-up. You understand the purpose behind the executive’s commitments and align the executive’s time with their highest priorities.
• Discretion with sensitive information. You’ve handled sensitive organizational, staff, donor, and personal information with discretion and care.
• Previous experience supporting a Board of Directors. You’ve coordinated board meetings, retreats, materials, and communications, while taking accurate minutes that capture discussion and decisions. You’ve served as a point of contact for board members with professionalism and discretion. Experience supporting a multi-entity board structure is a plus.
• Strong relationships and Executive Office collaboration. You’ve cultivated excellent relationships across a diverse group of stakeholders and helped make collaboration easier. You’ve worked closely with a Chief of Staff or similar senior partner, sharing information, clarifying ownership, and coordinating priorities.
• Remote technology fluency. You use Google Workspace, AI, and project management systems with expertise and ease. You can manage multiple calendars and platforms, prepare presentation decks, manage CRM data, and run meetings smoothly. You look for ways to use technology for efficiency, and you’re not afraid to try new tools.

CANDIDATE CHARACTERISTICS

This is a consequential role in a fast-moving, mission-driven organization. We value a partnership grounded in trust, clear communication, warmth and shared ownership. We’re looking for a highly capable, emotionally intelligent executive administrative partner who takes shared ownership of executing the President & CEO’s priorities. You create ease through thoughtful preparation, proactive communication, dependable execution, and a warm working relationship.

The ideal candidate is:

• Emotionally intelligent and relationally mature. You are warm, perceptive, grounded, and self-aware. You build trust, read interpersonal dynamics, and navigate sensitive situations with care. You’re comfortable with direct feedback, communicate your own needs clearly, and remain steady under pressure.
• Committed to proactive communication. You see keeping the President & CEO informed as part of ownership and accountability. You communicate early, surface concerns, confirm alignment, and close loops without waiting to be asked. Your updates clearly convey what matters, what you recommend, and any decision needed from the President & CEO.
• Grounded in sound judgment and triage. You distinguish what needs the President & CEO’s attention, what you can handle, what belongs with another team member, and what requires escalation. You understand urgency in context, bring recommendations, and keep requests moving to the right people.
• Curious and anticipatory. You actively learn the work, stakeholders, priorities, and the CEO’s decision-making patterns, then use that understanding to prepare for what comes next. You notice dependencies, missing information, and potential friction acting early enough to address them.
• Skilled at creating structure around a dynamic leadership style. The President & CEO often thinks through rapid synthesis, conversation, and bursts of ideas. You translate that into clear actions and priorities, ask clarifying questions, and maintain continuity as circumstances change.
• Confident enough to speak up and protect capacity. You flag competing commitments, unrealistic timelines, and scheduling choices that undermine priorities. You recommend solutions and communicate workload concerns early.
• Rooted in integrity and accountability. You are honest about mistakes, uncertainty, and capacity, and you raise issues promptly with the Chief of Staff and the President & CEO. You bring strong judgment and professional boundaries to everything you do.
• Deep commitment to WDN’s mission, values and strategy. You are deeply aligned with WDN/A’s mission and values, and energized by the opportunity to build and wield collective power in service of social justice. You represent the Executive Office with warmth and integrity across staff, members, board members, movement leaders, and partners.

CANDIDACY PROCESS AND TIMELINE

To be considered for the Executive Assistant role, please submit an application, resume and cover letter through the WDN Careers Page. We will continue to accept applications for this opportunity until this role is filled, prioritizing applications received prior to October 29 when we will begin an initial application review. 

To protect the integrity of our structured candidacy process, we kindly ask that all applicants do not call, email or message our office or any member of the WDN Team or Board of Directors about the Executive Assistant role. We will review applications as received and will invite a short list of candidates to schedule a screening call with a member of our team.

Benefits

The base salary for the Executive Assistant role is $125K/year. This role is also eligible to receive WDN's Employee Benefits Package which is inclusive of:

• Medical, Dental and Vision Insurance [paid by WDN at 100% for employees and 80% for dependents]
• 401K Contribution [4% of your gross pay contributed by WDN and an additional 3% match of your gross pay]
• 20 Vacation Days, 14 Sick Days and 14 Company Holidays
• Partial Reimbursement of Your Internet and Phone Expenses
• Stipends to Support Remote Office Expenses, Co-Working, and Learning and Development
  

WDN is an equal opportunity employer that values a diverse workforce and an inclusive culture. WDN encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, and veteran status. WDN does not discriminate on the basis of race, color, religion, creed, age, sexual orientation, gender identity or expression, marital status, country of origin, citizenship, ancestry, genetic information, physical or mental disability, military or veteran status, political affiliation, exercising one’s right to family care and medical leave, medical condition, including pregnancy, childbirth, breastfeeding and related medical conditions, or any other category protected by local, state, or federal laws. WDN is not offering US visa sponsorship at this time.

Upon request, WDN offers accommodations for candidates with disabilities during the application, interview, and hiring process, such as additional time on hiring exercises, interview questions in advance, or closed captioning on Zoom.